When it comes to events, everything has to be perfect. Planning events can be very stressful because they require a lot of planning, booking, time management, effort, coordination and skill. You have to be glued to your phone and email at all times and be on top of every detail if you want the event to come together the way it was planned. If you do event planning in Calgary for a living, you can probably relate.
There are five things that you need in order to have a successful event. We’ve put them together for you, so read on to find out more!
5 Things You Need For a Successful Event
When it comes to events, organization is key. You want to be sure that you have everything written down or listed in a physical or digital copy – or better yet, a few of each. It helps many people to have the list on their phone, on post it notes around the house, and a physical written copy in their car. This way, they can constantly reference what they have to do and check things off as they go. It’s much better to have a few copies out in the world than attempting to keep it all in your head, because then you really have no backup plan if you forget something, which can be easy to do with so much going on.
- Reliable Caterers
Sometimes, this sorts itself out, as you may have clients that are very picky about their caterers. They may be the one who reviews caterers in your area or you may be the one who reviews caterers. Either way, you want to do your research and hire not only the best company for the job, but also the one that makes the most sense for the event.
3. Making Sure Your Vendors are Locked In
The last thing to do is have everything in writing and confirm the vendors so that you can lock them in for the event. The last thing that you want to do when event planning in Calgary is to think that you have a certain vendor locked down for the time and place, only to find that they were waiting for you to do this or that or hadn’t signed anything and thus were not legally obligated to show up (or take the money, for that matter). Making sure your vendors are locked in and everything is good to go and that it’s all covered in writing and contracts will ensure that everything runs smoothly.
4. Getting There Early and Working Everything Out
Always leave a bit of extra time for yourself when heading to the event you are planning. Getting there early ensures that you will be able to devote extra time to the little details and have plenty of space to make sure everything is how it’s supposed to be. You want to make a lot of work look effortless – that’s how you know it’s going to go off without a hitch.
Besides hiring excellent caterers and locking down the venue, the key to having a good event is staying focused. Focus is key when you want to throw a great event; it lets you focus on what you have to do rather than stressing about what you have to do. As long as you follow these guidelines, stay productive and make the right choices, your event will be a success.